If you are a student taking part in one of our activities, we, Mangorolla CIC, will collect information from you to help us run the activity and send you updates.
Our ICO reference number is ZA243399.
1. What we ask for, and why
We’ll ask you a few questions when you create an account.
Your account is linked to your teacher and school, so we can identify you if we need to. Sometimes we will be required to share your name and email with your teacher. This will happen if you break any of the House Rules or if we have a safeguarding concern.
This is what we ask all students:
Display Name Your display name is shown when you ask questions, take part in live chats and leave comments. Please do not use your full name. Full Name To identify you to your teacher in the event of a safeguarding or behaviour concern. Email address To tell you when your question has been answered, about activity updates (including evictions/winners), and follow up surveys for you to tell us what you thought of taking part. If you are 13 or above To identify whether you are 13 or above and able to consent to this privacy policy. If you are under 13, your teacher will consent for you. Also used anonymously for evaluation.
2. Our legal basis for collecting your information, and how you can remove it
We collect the above information from you as part of our legitimate business interests. If we didn’t have this information, we wouldn’t be able to run our activities.
If you are a teacher, on being given a place in our activity we will ask you to give your consent for your students to answer the optional questions on their profile (more information above in What we ask for, and why).
If you would like us to remove any of your information you can email your request to privacy@mangorol.la with your name, email you used on our site and what project and zone you were involved in. We will remove your data within 30 days.
3. Who we share your information with
If you are a student taking part in our activities, any data you provide us when registering is only stored on our site, your teacher and teachers at your school have access to your profile, and the questions you ask.
We do NOT share your details with anyone else.
4. How long we keep your information for
If you are a student who has taken part in one of our activities, your personal information will be removed after 36 months of inactivity. That means we’ll delete your name and email address if you’ve given them to us. We will then make any questions, comments or evaluation surveys you have sent on the site anonymous.
5. Accessing your information
You have a right to access all of your information. To request access, email privacy@mangorol.la with your name, email you used on our site and what project and zone you were involved in. We will then provide everything in your preferred format within 30 days.
If you are a participant in one of our events, you can view and edit your profile information at any time by logging in and clicking ‘Edit my profile’.
6. Site data
During the event our computers put a session cookie on your computer. If you block this cookie the site can’t work, so please don’t do that. A session cookie is a small file that identifies who you are. It allows you to vote once, to ask questions and take part in live chats showing the screen name you choose (we will never put your real name on the site). After you log off the cookie is removed from your computer.
As you use the site we do record some information that could be traced to you. We record how you vote so we can check the evictions are done fairly if necessary. This information NEVER gets released though, except on your profile page where logged in users in your zone will be able to see the scientist you most recently voted for.
We also record what questions you ask and what you say in Live Chat. We do this so the scientists know who they are talking to – at least they know your username. We also record when you log in and where you log in from (your IP address). We log the IP address so that if someone registers on the site claiming to be someone else then we can see where they are logging on from. It also helps us track any technical issues.
That sounds like a lot but it doesn’t get given away and nobody will be able to trace it to you.
